11-Self-Archiving Policy

11.1 Archiving

The Business & Economic Review (BER) recognizes the importance of self-archiving in promoting open scholarship, academic visibility, and equitable access to knowledge. As part of its Open Access mission, BER supports and encourages authors to deposit their scholarly works in institutional, subject-specific, or general-purpose repositories—a practice commonly known as self-archiving.

This Self-Archiving Policy defines the versions of articles that may be archived, the conditions under which self-archiving is permitted, the rights retained by authors, and the responsibilities of all involved parties.

11.2  Purpose of the Policy

The primary objectives of BER’s self-archiving policy are to:

  • Support global access to research regardless of paywalls.
  • Enhance the visibility, discoverability, and citation of scholarly works.
  • Facilitate compliance with funder and institutional mandates.
  • Align with the principles of Open Science and the FAIR data movement.
  • Clarify authors’ rights concerning their submitted and published works.

11.3  Versions Permitted for Archiving

BER permits the self-archiving of different versions of a manuscript under the following conditions:

11.3.1 Preprint (Submitted Version)

  • Definition: The original version submitted to the journal before peer review.
  • Archiving: Permitted anytime, anywhere.
  • Repositories: Any non-commercial repository.
  • Conditions:
    • Must include a statement that it is a preprint.
    • Should link to the eventual published version when available.

11.3.2 Post print (Accepted Manuscript)

  • Definition: The version accepted for publication, after peer review but before typesetting.
  • Archiving: Permitted immediately upon acceptance.
  • Repositories: Institutional, funder, subject, or personal repositories.
  • Conditions:
    • Must include the following text:

“This is the author’s accepted manuscript. The final published version is available at [10.].”

    • Must credit Business & Economic Review as the publisher.

11.3.3 Version of Record (Published Version)

  • Definition: The final typeset, formatted, and published version.
  • Archiving: Permitted immediately under the article’s Creative Commons license (CC BY 4.0 by default).
  • Repositories: Any platform that supports Open Access compliance.
  • Conditions:
    • Must retain all publisher branding, DOI, and citation details.
    • Must not be altered or reformatted.

11.4  Licensing for Archived Versions

BER publishes under Creative Commons Attribution (CC BY 4.0) license by default, which allows:

  • Sharing and redistribution
  • Commercial and non-commercial reuse
  • Adaptation and transformation

All archived versions must:

  • Retain the license terms.
  • Include proper attribution to the original work and publisher.
  • Link to the Version of Record with the DOI.

Authors requesting an alternative CC license (e.g., CC BY-NC or CC BY-ND) must receive editorial approval during submission.

11.5  Repository Recommendations

BER encourages authors to archive their work in reputable, long-term repositories, such as:

Repository Type

Examples

Institutional

DSpace, EPrints, university libraries

Subject-Specific

RePEc, SSRN, EconStor

General

Zenodo, Figshare, OSF, Dryad

National/Funder

PubMed Central, Europe PMC

Personal/Profiles

ORCID, Google Scholar, Academia.edu (with caution)

Repositories should support:

  • Persistent identifiers (e.g., DOI, handle)
  • Metadata harvesting (e.g., OAI-PMH)
  • Long-term preservation

11.6  Citations and Metadata

When archiving any version, authors must:

  • Include a full citation to the published article (once available), including:
    • Article title
    • Author(s)
    • Journal name (Business & Economic Review)
    • Year
    • Volume/issue/page numbers
    • DOI
  • Add metadata that ensures discoverability by search engines and indexing services.

11.7  Responsibilities of Authors

Authors are responsible for:

  • Ensuring compliance with this policy at all stages.
  • Choosing appropriate repositories and upload formats.
  • Including required disclaimers, attribution, and links.
  • Informing co-authors of self-archiving actions.
  • Respecting third-party copyright restrictions (e.g., tables, figures).

Failure to comply may result in editorial follow-up or correction notices.

11.8  Publisher Support and Responsibilities

BER supports authors by:

  • Publishing all articles under Open Access licensing.
  • Providing clear metadata and DOIs for each article.
  • Maintaining a version history to ensure citation consistency.
  • Offering automated sharing options through platforms like CrossRef, ORCID, and Dimensions.
  • Registering the journal’s self-archiving policy with SHERPA/RoMEO and DOAJ.

11.9  Self-Archiving of Supplementary Materials

Authors may also archive:

  • Datasets
  • Multimedia files
  • Code and scripts
  • Appendices and survey instruments

These may be deposited separately or alongside the manuscript in the same repository. Authors must ensure:

  • Proper licensing (e.g., CC0 or CC BY)
  • Clear documentation
  • Citation of both the article and the supplementary files

11.10 Monitoring and Compliance

BER does not impose technical restrictions on self-archiving but reserves the right to:

  • Review public archives for compliance
  • Request corrections in citations or versions
  • Issue notices for non-compliant archiving if the version is misrepresented

Authors found to misrepresent or alter the published article may face sanctions, including future submission bans.

11.11 Post-Publication Corrections

If an article is corrected, retracted, or updated:

  • Authors must ensure the repository version reflects the update.
  • Links must point to the corrected Version of Record on BER’s website.
  • Older versions should include a disclaimer about the changes.